Community mapping delivery and recording worksheet
Facilitate with this sheet on a clipboard; participants draw on separate large paper. Photograph after checking necessity, consent and storage/publication scope and keep with the sheet. Without photos, retain alternatives such as participant-confirmed summaries.
Community mapping delivery and recording worksheet
Implementation plan, completed beforehand
Complete before workshops
Completed example for this section (fictional)
This fictional example is for explanation. Adapt it to your own program. Your entries will not change.
- Evaluation/activity title
- District A parenting consultation map
- Mapping purpose in 1–2 sentences
- Explore route barriers and resources
- Elements and themes: candidate legends
- Facilities, steps, resting places and information points
- Participant characteristics and numbers
- 5 parents using different transport modes (fictional)
- Date, time and venue
- July 2026 / community center (fictional)
- Materials: paper, markers, notes, etc.
- Large paper, simplified map, notes and markers
Reason for this entry: Offer both blank and simplified-map options.
Writing tips and explanation for this section
About this section
Complete before workshops
Offer both blank and simplified-map options.
View the method explanationWriting tips
Follow each field’s heading to record the program name, focus, period, and other details. Leave undecided matters clearly marked as unresolved.
Read the full fictional exampleFacilitation checklist for workshop day
Check each completed step
Completed example for this section (fictional)
This fictional example is for explanation. Adapt it to your own program. Your entries will not change.
- ☑ Checked: Explained purpose and use to everyone
- ☑ Checked: Agreed colors/symbols and legends jointly
- ☑ Checked: Participants chose blank or editable maps and could determine/revise places, legends and meanings
- ☑ Checked: Facilitated for all voices, actively inviting quieter participants
- ☑ Checked: Asked relevant questions about changed or inaccessible places
- ☐ Not checked: Took necessary photos with consent and storage/publication scope checked, or retained confirmed summaries
Reason for this entry: Participants choose an editable simplified map; blank paper is not mandatory for participation. Photo consent, storage/publication scope and storage of confirmed alternative records remain unconfirmed in this example.
Writing tips and explanation for this section
About this section
Check each completed step
Participants choose an editable simplified map; blank paper is not mandatory for participation. Photo consent, storage/publication scope and storage of confirmed alternative records remain unconfirmed in this example.
View the method explanationWriting tips
Read each item and check those you have confirmed. Do not use the fictional example’s checkbox states as findings about your own program.
Read the full fictional exampleDialogue records: live notes
Record who said what while indicating which places
Completed example for this section (fictional)
This fictional example is for explanation. Adapt it to your own program. Your entries will not change.
Scroll horizontally to view the table
| Time | Speaker characteristics | Main points and indicated places | Relevance to evaluation questions |
|---|---|---|---|
| 10:20 | Parent traveling on foot (fictional) | Detours to avoid station-side stairs | Access barriers despite nearby location |
Reason for this entry: Do not record personal addresses.
Scroll horizontally to view the table
| Time | Speaker characteristics | Main points and indicated places | Relevance to evaluation questions |
|---|---|---|---|
Writing tips and explanation for this section
About this section
Record who said what while indicating which places
Do not record personal addresses.
View the method explanationWriting tips
Keep the information in each row aligned. Scroll wide tables horizontally to see every column.
Read the full fictional exampleObservation and insights immediately afterward
Record unmapped elements, disagreement and agreement too
Completed example for this section (fictional)
This fictional example is for explanation. Adapt it to your own program. Your entries will not change.
Reason for this entry: Carry absent perspectives into the next study.
Writing tips and explanation for this section
About this section
Record unmapped elements, disagreement and agreement too
Carry absent perspectives into the next study.
View the method explanationWriting tips
Use the example as a reference and record what you have established about your own program. Distinguish assumptions and unchecked matters from confirmed facts.
Read the full fictional exampleBefore writing, check when to use the worksheet and what completion involves
Community mapping delivery and recording worksheet is a worksheet for applying Community Mapping in meetings or individual work. For the overall duration of the method, use “Illustrative planning durations, not common standards: preparation 0.5–1 day, workshop 2–4 hours, analysis/organization 1–3 days” as a reference, adjusting for scale and resources. Fill in what you know provisionally and leave unresolved matters as questions to check next.
When this worksheet is useful
- Understand resource/service distributions and access from residents' views
- Visualize local problems and strengths with affected people
- Create baseline maps for before/after change comparisons
Participants and preparation
Facilitators and people knowing local conditions from different positions. Split groups for ease of speaking and check absent perspectives.
Bring the materials used for decisions, existing data, and differing stakeholder views to help complete the worksheet.
Suggested order
- 1. Implementation plan, completed beforehandComplete before workshops
- 2. Facilitation checklist for workshop dayCheck each completed step
- 3. Dialogue records: live notesRecord who said what while indicating which places
- 4. Observation and insights immediately afterwardRecord unmapped elements, disagreement and agreement too
Signs the worksheet is ready for review
- Participant maps with photographs
- Dialogue field notes
- Map analysis and explanation report
Cautions for review
- Do not let outsiders decide places and meaning, leaving participants only to correct. Let participants choose blank or editable base maps and determine and revise content, legends and meaning.
- Do not neglect dialogue for drawing. Maps elicit dialogue; discussion records are essential data.
- Do not proceed with women, young people or minorities unable to speak. Review composition and use subgroups as needed.
Read a completed fictional example (your entries will not change)
A fictional illustration: parents in District A map a consultation facility and routes.
Implementation plan, completed beforehand
- Evaluation/activity title
- District A parenting consultation map
- Mapping purpose in 1–2 sentences
- Explore route barriers and resources
- Elements and themes: candidate legends
- Facilities, steps, resting places and information points
- Participant characteristics and numbers
- 5 parents using different transport modes (fictional)
- Date, time and venue
- July 2026 / community center (fictional)
- Materials: paper, markers, notes, etc.
- Large paper, simplified map, notes and markers
Reason for this entry: Offer both blank and simplified-map options.
Facilitation checklist for workshop day
- ☑ Checked: Explained purpose and use to everyone
- ☑ Checked: Agreed colors/symbols and legends jointly
- ☑ Checked: Participants chose blank or editable maps and could determine/revise places, legends and meanings
- ☑ Checked: Facilitated for all voices, actively inviting quieter participants
- ☑ Checked: Asked relevant questions about changed or inaccessible places
- ☐ Not checked: Took necessary photos with consent and storage/publication scope checked, or retained confirmed summaries
Reason for this entry: Participants choose an editable simplified map; blank paper is not mandatory for participation. Photo consent, storage/publication scope and storage of confirmed alternative records remain unconfirmed in this example.
Dialogue records: live notes
Scroll horizontally to view the table
| Time | Speaker characteristics | Main points and indicated places | Relevance to evaluation questions |
|---|---|---|---|
| 10:20 | Parent traveling on foot (fictional) | Detours to avoid station-side stairs | Access barriers despite nearby location |
Reason for this entry: Do not record personal addresses.
Observation and insights immediately afterward
Reason for this entry: Carry absent perspectives into the next study.
Common errors in judgment
Seek agreement only on an expert's map
How to revise: Let participants add/remove legend entries and places
Reason: Avoid missing information important to residents.
Publish homes or consultation histories unchanged
How to revise: Share aggregated local information without personal locations
Reason: Maps easily reveal personal or family circumstances.
References and checked sections
- C4D: Collect and/or retrieve data (methods)BetterEvaluation
- Section consulted
- Social mapping
- How it relates to the text
- Use dialogue to examine who can access resources and why, not only locations.
How to cite this page
Change history
- — Checked definition and condition sources and added fictional examples, judgment rationales and completed fields. Revised unsupported history or uptake claims. Reviewed existing procedures and cautions and adjusted fixed counts, thresholds and institutional generalizations.
- — Minimal corrections to categorical/fixed conditions and worksheet/example inconsistencies based on FW-06 and FW-10. Preserved field counts, order, labels and sections. Unconfirmed source status unchanged.